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Distributed teams

Timezone Meeting Planner

Anchor a date and your timezone, map teammates’ regions, and optionally mark each person’s local busy periods (hour + minute, multiple blocks)—then scan for slots where everyone is free. Your availability inputs stay in this browser tab only; nothing is uploaded or stored on our servers.

Meeting setup

Each matrix row is one start-of-hour instant in the anchor zone; teammates see that moment in their city with full minute precision for busy checks.

Teammates & local busy periods

For each person, set their region, then turn on “Busy” and add one or more time ranges in their local zone (pickers support hours and minutes). The matrix tints cells when that instant falls inside any range; rows with a green edge mean everyone is free for that slot.

Busy (local) Row: all available

Slot matrix

Anchor (you)Europe/LondonAsia/KolkataAmerica/Los_Angeles
Sat 09:00 EDT Sat 14:00 BST Sat 18:30 IST Sat 06:00 PDT
Sat 10:00 EDT Sat 15:00 BST Sat 19:30 IST Sat 07:00 PDT
Sat 11:00 EDT Sat 16:00 BST Sat 20:30 IST Sat 08:00 PDT
Sat 12:00 EDT Sat 17:00 BST Sat 21:30 IST Sat 09:00 PDT
Sat 13:00 EDT Sat 18:00 BST Sat 22:30 IST Sat 10:00 PDT
Sat 14:00 EDT Sat 19:00 BST Sat 23:30 IST Sat 11:00 PDT
Sat 15:00 EDT Sat 20:00 BST Sun 00:30 IST Sat 12:00 PDT
Sat 16:00 EDT Sat 21:00 BST Sun 01:30 IST Sat 13:00 PDT
Sat 17:00 EDT Sat 22:00 BST Sun 02:30 IST Sat 14:00 PDT

What is a timezone meeting planner?

Distributed teams need a single view of “if we meet at 10:00 in New York, what time is that for London, Lagos, and Singapore?” This tool answers that for every hour in your chosen range. Unlike a static world clock, you model per-person busy intervals in local time—minute-accurate, multiple blocks per person, optional overnight ranges—so you can favor rows where no one is in a sleep block, lunch hold, or focus window.

All calculations run in your browser. We do not store your date, selected cities, or busy windows on our servers. When you copy TSV, that text goes to your clipboard only.

How busy periods work

Each busy row uses native time pickers (hours and minutes) in that person’s local timezone. Intervals are half-open [start, end): an entry 12:00–13:00 blocks 12:00 up to (but not including) 13:00. If start is later than end on the clock, the interval crosses midnight—ideal for sleep (22:30–07:00). You can add multiple periods per person (lunch, school run, another focus block).

  • Enable “I’m busy locally” to model your own blocks in the anchor zone the same way.
  • Rows with a green left border are instants where no one’s local time falls inside any busy period—strong candidates for a meeting.

Who this is for

  • Engineering leads scheduling incident reviews or release windows across regions.
  • Recruiters and interviewers lining up panel slots without pinging people at 2:00 a.m. local time.
  • CSMs and support pods picking a standing sync that stays humane for APAC, EMEA, and the Americas.

FAQ

Does it handle daylight saving changes? Yes—under the hood we use real IANA zones, so future dates follow each region’s DST rules.

Is my data private? Yes. This page does not send your meeting matrix or busy rules to Codeground; it’s client-side only.

Why so many timezones in the list? We show the full IANA set so you can match your OS or calendar app exactly; pick the same name you use elsewhere to avoid one-hour mistakes.

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